Welcome to the CORD AA planning wiki. The goal is to have continuously updated draft schedule and supporting documents in one place. My hope is that we can cultivate the wisdom of the CORD membership to bring in another great conference for 2010. To get things started, I did the following:
1. I placed next year's layout and contract for the Caribe to give people an idea of space.
2. I placed minutes of the planning committee meeting and sign-up sheet from Las Vegas.
3. I've put an AA timeline from last year that will need to be updated

I propose the following:
1. Have a discussion with track leaders to get the basic architechiture of the AA down. I have placed a tentative plan to get the discussion going. It was based on the following premises:
a. There will be 4 longitudinal tracks (Navigating, Best Practices, CDEM, EMARC)
b. Rather than increasing size by 20%, the 5th track will be on the "x-axis" from 2-5pm each day. We will need to come up with a name for this (Special Interests, Educational Innovations, etc.) Sarah Stahmer and Doug Char will be leading this.
c. We will continue to have a pre-day with New PD, New PC, & MERC.
2. All track chairs have writing priviledges on this wiki. I suggest to open wiki to all members once architechiture is set.
3. Mike Beeson may have more specific goals and objectives for our committee.
4. Barb Mulder or Maryanne Greketis may have an updated speaker reimbursement policy and tentative planning schedule.
5. One area of discussion is outside speakers. I suggest a limit of 2 per track. We can discuss having more or less. The issue is more outside speakers = more cost = higher tuition.

Thoughts from others?

Felix,
Thanks for your leadership in continuing to improve what is already a great conference. A couple of thoughts:
1) It would be very helpful to have the track leaders sketch out a budget to include how they envision room needs (large v. break out) and number of speakers divided out by presenters, panelists, CORD members and outside invited speakers, so that figure out what we can afford.
2) I believe the plan is a one cost registration, with no extra fee for New PD or PC, and no one day registration option, and that only MERC would be an extra fee. Is that your understanding?
Philip

Felix.
Already looking forward to another terrific conference in 2010. Two questions:
1) How was the feedback regarding the timing of MERC? I really enjoyed participating, but was disappointed to have to miss the whole morning of the first day. Wondering what other folks thought.
2) I'm sure you will be promoting CORD AA at SAEM. What do you think about soliciting ideas for topics for the tracks at that time. People with ideas could either email track leaders or speak with them after the friday am meeting. A way to engage CORD members, give them sessions they are interested in, and drum up support/interest in coming to AA in 2010.
Elise

SUggestions for this years "4th track" special topics would be greatly apprecaited. We've worked with interest groups in teh lst two years (Simulation, geriatrics ni 2009, Ultrasound and simulation 2008). Should we continue to try and partner with various content experts (interest groups) within EM - EMS and Disaster Medicine have expressed some interest. What other topics might make for an interesting 1/2 day session. We are considering a set up where we'd have 4 different special track topics going simultaneously during one afternoon. The Best Practices, Navigating, CDEM and EMARC tracks would be suspended for that afternoon to allow all attendees to pick and support one of the 4th track sessions. Complaints from prior 4th track planners is that there is too much competition from existing tracks (esp Best Pracitces, Navigating) to draw attendees to the special 4th track events. Hosting all the 4th tracks on one afternoon might be one way to avoid this problem and allow attendis to break out of their "assigned or self identified" tracks and try something new. Comments, suggestions - now is the time to brain storm for next year.

Phil, Elise, and Doug.
Thanks for your comments
Phil, agree with budget and plan from track leaders, not sure about what to do with pre-days, my personal thought is to charge separate rather than to have all cover costs and to offer one day registrations to be attendee centered, but not a strong opinion
Elise, don't know about emarc timing feedback but I agree re conflict, I agree with starting to build momentum, my plan was to make sure track leaders are ok with basic framework of schedule (see "master planning schedule" link on side bar) and then open up to planning committee members and cord members etc.. so.... are all track leaders ok with master schedule?
Doug right now we have anywhere from 24-36 hours of "special interest" tracks that do not compete with BP,NAV,CDEM and EMARC...from 2-5pm day 1,2 ?and 3. (3hrs x 4 tracks x 2-3 days). Some special interest tracks can use more than 1 three hr block (?resident track). Key questions for you and sarah as i see them are 1. do you want to have special interest in afternoon of last day (or keep last day open for late preoposals), do we want to put some of the pre-day things in special interest e.g. merc, new PD etc....

Thoughts on master schedule and anything else?

Since I have cultural competency on the brain, does anyone think that it would make a decent topic for either a fourth track slot or a BP break-out session?
Elise

Pat Brunett, has agreed to be co-chair for cord AA 2010 planning committee (thank you Pat), Linda Regan and Elise Lovell will be track chairs for best practices. Pat and I will probably split up some of the co-chair duties (e.g. I will be liaison for navigating and emarc, pat will be liaison for best practices and special interest....Pat ok with you?) but work closely together. One of the suggestions for theme for 2010 was "doing more with less", does anybody have a catchy phrase to incorporate the theme? Track chairs will also be asked to develop budgets and expected attendance for this year (more details to come) Since I haven't heard much disagreement on the master schedule, i think next step is to invite all program committee members on the wiki to get some pre-saem discussion going. Thoughts?

CORD AA Planning Committee meeting Saturday, May 16, 2009, 10:30-12:00 Coronet Room, 8th Floor. We will get evals from CORD AA 2009 loaded up soon.

Evals have just been added to the wiki. The files are in the recent activity box in the right hand column.

I will ask subcommittee chairs to give an update at the planning committee. I have also uploaded a retread of an old ABLS (academic basic life support) template that incorporates both didactic and small group deliverables

I uploaded results of a survey for future CORD AA locations (thanks Jeff Druck and Jen casselleto) and three tentative multiyear proposals for hotels

I have uploaded a proposed 3 year curriculum for the Navigating track. Please feel free to make any comments or suggestions and email either Ed Callahan or me if you are interesting in leading one of the days.

I really like the three year curriculum for Navigating. One the of the strengths of the program has been the enthusiasm and initiative of the planning committee, but it is nice to inject some stability and plan it out so that we can market it as not just a one-time shot.

As an update, if you missed the planning meeting, we have agreed to pursue the 3-year contract with Marriott for the cities San Diego, San Antonio, and Atlanta and will review the pricing. We would like to negotiate in wi-fi access for all members so that hopefully evaluations can be done real time and electronically.

I will up date a draft speaker reimbursement policy and post here.
Thanks
Philip

keynote speakers and themes: One of the things we discussed at the last planning committee was a 2010 theme and potential keynote speakers. The theme that appeared to have the most traction was "doing more with less" (probably need to have catchier title). I have attached an aamc speaker bureau pdf that may offer keynote choice . I have heard the new AAMC head (Darryl Kirsh) and he is quite engaging. Thoughts from others?

Mark I like the NAW template that you propose. There is clearly much that a "new faculty" needs to know, uderstnd in order to survive and prosper in our current academic environment. My only lconcern is that since it taked 3 yeras to go through this curriculum do you think that indiviudals will be willing to make that committment to attend 2-3 years and if they can only get thier dept chairs to pay for one year will they be missing key information?

Felix, I like the idea of having someone from the AAMC do a keynote. According to their list - Karen Fisher appeaers to te the person most knowledgable about GME funding. Given likely changes in how GME is funded and the whole issue of workforce needs she might make an interesting keynote address. However I have no idea if she is an enganing speaker.

A few comments and questions for the group:

1. CDEM, EMARC, NAW and BP track leaders: We will need to settle on a start time for the Special Interest sessions in the afternoon. The current draft grid has Special Interest tracks starting at 3 p.m. The proposed NAW track goes until 1230 or 1 p.m., but other tracks may want to go longer, since we are cutting back on the core tracks' time allotment compared to last year. Doug and Sarah, is 3p-5p sufficient for your purposes. If so, I suggest that for now we block out time on the schedule for the core tracks right up to 3 p.m. This will give folks the greatest flexibility as the content is filled in. Finally, do we all want to end around noon on Day 3?

2. Regarding the Special Interest tracks: So far the ideas put forth include Disaster Med, EMS, PEM, and Cultural Compentency. All worthy topics. Let me throw into the mix for your consideration a discussion of Joe LaMantia's Academy concept, or perhaps more broadly, supporting scholarship and academic excellence in emergency medicine.

3. Nice work, Marc and Ed, on the three year NAW track. Ideally participants would attend all three years of the series, but it certainly looks robust enough for folks to benefit from "dropping in" for 1-2 of the sessions. I wonder if some type of 'certificate of completion' would be an added incentive to attend all three years?

4. Also nice work, Lori and Julie, on the EMARC track. Please let us know where else you think the PCs would benefit from other collaborative sessions with the PDs so these can be built into the grid.

5. Agree Karen Fisher from the the AAMC Speakers List looks like the one with the most expertise on our proposed theme of "doing more with less" but is a bit of an unknown re: her speaking skills and understanding of issues specific to EM. I will take a further look at her credentials and get back to the group.

I agree with some of the comments about attending a three-year track. I don't think it's a bad idea to plan ahead of time 3 years worth of material, but I don't think we should plan it with the assumption that people would attend for three consecutive years. It would be extremely unlikely that any of our junior faculty would be willing/able to go to NAW three consecutive years unless they are speakers/planners, and even then they would probably go to NAW for a year or two, then switch over to Best Practices track or something else. So I think it makes sense to have some "core" lectures as part of NAW pretty much every year.

Another option would be to videotape the series and offer lectures for online viewing (e.g. Emedhome or CME Download) for those people that don't go to all three years.

Do we need a keynote on "doing more with less"? Isn't that what we are already doing every year? Actually, "doing more with less...for less."
We need someone to come and talk about "getting more" rather than "doing more."
My recollection of prior non-EM speakers is that you walk out of their lectures without any takehome points or recommendations that are actually usable. A keynote speaker should give advise and information that really makes a positive difference.
But that's just my opinion...others may want something else out of the keynote.

Amal

Haven't seen much traffic regarding the starting time for teh special tracks on the afternoons of day 1 and day 2. If we satrt at 1300 - after lunch a group could theoretically go for up to 4 hours (1700) and complete its work in1 eay. If we don't start until 1500 then we can really only offer 2 hours each day and that might be hard to entice folks to come for 2 days. What about 4 hours one day and 2 hour the second ay aas a compromise. I would favor 4 hours each day but understand the competing interests. A session on the Academy might be of great interest to folks. I have a committemtn from the Disaster group and am waiting to hear back from EMS. Don't know who is checking with Ped EM to see if they are truly committed for March 2010?

Doug

Doug and Track Leaders,

Content should help determine what the format ultimately looks like. I agree a 2p-6p session sounds painful. Do we have a proposed curriculum from the Distaster group yet? Do they need 4 hours? Could they do it in 3 hours? If so, I think a good compromise might be two 3-hour sessions, 1400-1700, on Days One and Two. This will allow the morning sessions some breathing room by extending to 2 p.m. rather than ending at 12 or 1 p.m., and allow the SI sessions to end at a reasonable time (5 p.m.)

Next question is how many total sessions to have in the Special Interest (SI) track. I agree with quality over quantity. I would propose two parallel sessions each day, i.e., total of 4 sessions over two days. Each day's session would be complete and self-contained (i.e., no spill over to Day 2). People can chose to participate in one 3-hour session each day. This would give us four total sessions of 3 hours, or 12 hours of content, from which participants can pick 6 hours to attend based on their interest.

If Disaster is committed, great. Let's go with that as one of the sessions.

The other suggested content areas were: Resident Track, MERC*, EMS, PEM, Cultural Competency, and The Academy. *MERC would be an adjunct to the session on Day Zero (Pre-Day). Any further interest in Cultural Competency? Any further work being done on arranging PEM?
I would suggest: 1) Disaster, 2) Academy, 3) Resident Track, 4) EMS (or other, based on interest)

Will need to hear from the various track chairs ASAP as to whether a 1300, 1400, or 1500 stop time would work for their respective tracks.

PB

From the perspective of the CDEM track, I think the 3:00 stop time would be ideal. I think the special interest track should be limited to 2 2-hour sessions on days 1 an 2.

I suggest a deadline (e.g. 7/4) for determining end times for traditional tracks (e.g. 1400). I also suggest forgiveness if end times for tracks are not ideal for various tracks

My biggest concern about asking special toic groups to come and sponsor something at AA is that since they are coming on their own dime - allocating them only 2 hours 1500-1700 is going to be a very hard sell. 3 hours 1400-1700 would be I think a absolute minnimum. If they get two days (assuming 2 hours each day) that still makes it hard to form consensus or explore a topic. Better to do different topics on the 2 days and limit to a few extra topics (special tracks) each day

Speaking for half of the BP team, I support SI running from 1400-1700 on Day 1 and Day 2 if each content area is going to try to complete a meaningful discussion in one day. Splitting each topic over 2 days (2 hours X 2 days) feels less appealing (lose momentum/disjointed). I like all of the proposed topics, and it's a perfect place for the second MERC session. With regards to Cultural Competency, I know Sheryl Heron has been working hard on a CC survey/pretest for her residents at Emory as well as a CC curriculum. I will send her and the SAEM Diversity Interest Group an email to gauge interest in developing a CC session.

From the NAW perspective, the template can remain fluid to accommodate timing of the special interest track. We are currently slated to end at 2p, but could easily add to the curriculum if the end time was 3p. I agree the perspective should be quality over quantity, but 2-2 hour special interest sessions is somewhat limited in my opinion.
Speaking to some of the other points, the 3 year curriculum was not really designed to get people to attend all sessions over all 3 years, but more to bring them back to see some of the NAW basics in fac development and to keep them coming back for the other sessions. Realistically the goal could be to have them come back to 2/3 NAW sessions and come back for many more years with the others.
We could, as Amal suggested, offer a certificate of completion for those who go through all 3 years.

I posted the procedure manual for the saem annual meeting. As the CORD meeting is growing and adding complexity I suggest a procedure manual for CORD AA. is anyone interested in participating/taking the lead on this? Felix

EMARC Track schedule is pretty fluid. Plan on us ending at 1pm each day. Would be nice to have a BP session at 1pm that PC's would attend, giving Spec Int our spot both days.

August is coming upon us, and we need to fill in specifics in the schedule and submit goals & objectives for each section. Please look at the master schedule and update. We need specifics for Navigating, New PD, CDEM & Special Interests. If you are having difficulty directly updating the wiki, send your changes to Lori.J.Barrett@HealthPartners.com. I know there has been some discussion about number of special interest sessions and length of days. I suggest we start with the schedule as noted on the wiki, rather than waiting for consensus on special interests and length of days.

I would like to have a AA planning committee meeting at acep, let me know what days work for you.

Dear CORD Committee/TF/IG chairs –

Attached is a meeting space request form that should be completed and returned to me so space can be assigned for any CORD meetings that you would like to hold during the ACEP Scientific Assembly in Boston.

Space is assigned on a first come, first served basis – and space is limited, so please let me know as soon as possible.

FYI - Below is a listing of other CORD meetings:

CPC Finals – Monday, 10/5/09, 8:00 am – 12:30 pm, at convention center
CORD business meeting, 10/5/09, 1 – 5 pm, at the Seaport Hotel
CORD BOD meeting, 10/6/09, 8 – 12 pm, at Boston Marriott Copley Place Hotel

Thank you.

Barb

Felix most days are going to be busy for some if not all I'd suggest a early morning meeting (I can here the booing now) say 0700-0800 before things get going that day Wed would seem to have less conflicting morning meetings. - my 2 cents.

Track chairs, please note the finance policy, speaker session form and academic assembly calendar posted by Barb today. For the AA brochure to be distributed at ACEP, the CME application needs to be submitted by September and speaker contact lists with session goals and objectives need to be completed by the end of August. We will try to get a conference call with track chairs soon.

Additionally, I'd like input/vote on which of the 2 covers for the brochure you favor. Please forward completed Speaker-session forms to me at barb@cordem.org along with your vote for cover 1 or cover 2 - as soon as possible (by August 31 please).

Thanks

AA meeting at ACEP listed below. If you have your speakers for aa (even tentative, please place on wiki or send to lori.j.barrett@healthpartners.com. It will give idea of flow of conference and any potential overlaps. Thanks Felix

From: Barb Mulder
Sent: Wednesday, August 26, 2009 1:25 PM
To: 'cord2010aa@lists.cordem.org'
Subject: 2010 CORD AA Planning Committee meeting during ACEP


The 2010 Academic Assembly planning committee meeting in Boston (during ACEP) will be held Tuesday, 10/6/09, from 11:00 am to 1:00 pm in the Lighthouse I room at the Seaport Hotel.

Attached is a map of the Seaport area, please be sure you don’t confuse the Seaport WTC Boston with the Seaport Hotel. Most CORD committee meetings will be held at the Seaport Hotel.

I look forward to seeing you there.

Barbara A. Mulder
Executive Director
Council of Emergency Medicine
Residency Directors
901 N. Washington Avenue
Lansing, MI 48906
(517) 485-5484
(517) 485-0801 fax

Both brochure covers look nice, (thoguh I have a slight preference for 1). I suggest having "doing more with less" as cover theme as it relates to conference theme. Thoughts from others??

I like brochure cover #1. Felix- are you considering the theme in addition to the tagline? eg: "beyond magic...doing more with less!"

i like "beyond magic...doing more with less!"